How To Make Power Point Presentation Smaller

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In the digital realm, the size of a file holds significance. If you are creating a PowerPoint presentation and notice it becoming too large to manage, there are various techniques you can implement to decrease its file size. Today, we will provide a guide on the measures you can follow to shrink your PowerPoint presentation without sacrificing vital content or compromising its quality.

1. Compress Images

Images are often the culprits behind large PowerPoint file sizes. High-resolution images can significantly increase the size of your PowerPoint presentation. To compress your images:

  • Click on the image that you want to compress.
  • Click on the Picture Tools Format tab, then select Compress Pictures.
  • In the dialog box that opens, make sure Delete Cropped Areas of Pictures is checked.
  • Choose a resolution, then click OK.

2. Use the “Save As” Option

Another way to reduce the size of your PowerPoint presentation is to use the “Save As” option. This method forces PowerPoint to re-evaluate the file and remove any redundant data.

Simply go to File > Save As and save your file with a new name.

3. Reduce Embedded Fonts

Fonts can contribute to a larger PowerPoint file size, especially if you’re embedding them. To reduce the size:

  • Go to File > Options > Save.
  • Under Preserve fidelity when sharing this presentation, uncheck Embed fonts in the file.

4. Compress Media Files

Media files, such as audio and video, can add significantly to the size of your PowerPoint file. To compress these files:

  • Go to File > Info.
  • Under Media Size and Performance, click Compress Media.

5. Delete Unused Master Slides

Master slides that you’re not using can add to the size of your file. To delete unused master slides:

  • Go to the Slide Master View by clicking on View > Slide Master.
  • Delete any slides that you’re not using.

By following these steps, you should be able to significantly reduce the file size of your PowerPoint presentations. Keep in mind that it’s always important to save a copy of your original presentation before making any changes, in case you need to revert to it later.

Happy presenting!