How To Make A Conference Call On Ringcentral

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Conference calls play a crucial role in the operation of contemporary businesses by enabling collaborative efforts among team members who are geographically dispersed. Being a regular user of conference calls for discussions with both colleagues and clients, I recognize the significance of having access to a dependable and easy-to-use conferencing system. Within this piece, I aim to walk you through the steps of conducting a conference call using RingCentral, a well-regarded and comprehensive communication service.

Setting Up a Conference Call on RingCentral

Before diving into the steps of making a conference call, it’s worth mentioning that you need to have a RingCentral account and be logged into the RingCentral app or web portal. Once you’re all set up, follow these steps:

  1. Open the RingCentral app or log in to the RingCentral web portal using your credentials.
  2. Once you’re logged in, you’ll see a list of available features. Click on the “Meetings” tab or icon, usually located in the sidebar or navigation menu.
  3. In the “Meetings” tab, you’ll have the option to schedule a new meeting or start an instant meeting. For conference calls, select the “Schedule a Meeting” option.
  4. In the meeting scheduling window, fill in the necessary details such as the title of the meeting, date, and time.
  5. Next, invite participants by entering their email addresses in the designated field. You can also choose to copy the meeting invitation link and share it via email, messaging apps, or any other preferred method.
  6. Once you have entered all the required information, click on the “Schedule” or “Save” button to finalize your conference call setup.

That’s it! You have successfully scheduled a conference call on RingCentral. Now, let’s move on to actually joining the call.

Joining a Conference Call on RingCentral

Joining a conference call on RingCentral is a straightforward process:

  1. When the scheduled meeting time arrives, open the RingCentral app or web portal and navigate to the “Meetings” tab.
  2. Look for the scheduled conference call in the list of upcoming meetings and click on it to open the meeting details.
  3. In the meeting details, you’ll find the options to join the call via computer audio or by phone. Choose the method that works best for you.
  4. If you choose to join via computer audio, make sure your microphone and speakers are properly configured. You may be prompted to grant the necessary permissions for RingCentral to access your microphone and speakers.
  5. If you prefer to join by phone, dial the provided phone number and enter the meeting ID when prompted.
  6. Once you have successfully joined the call, you can participate in the conference just like any other audio call.

Additional Tips for an Effective Conference Call

While RingCentral provides a seamless conference call experience, there are a few tips that can enhance the overall quality and effectiveness of your call:

  • Make sure you have a stable internet connection to avoid any disruptions or audio quality issues.
  • Test your audio and video setup before the call to ensure everything is working correctly.
  • Encourage participants to mute their microphones when not speaking to minimize background noise.
  • Use the screen sharing feature to present documents or visuals to enhance collaboration.
  • Take advantage of additional features such as chat, recording, and file sharing to improve productivity during the call.

Conclusion

Conference calls play a crucial role in modern business communication, and RingCentral simplifies the process with its user-friendly platform. By following the steps outlined in this guide, you can easily schedule and join conference calls on RingCentral. Remember to consider additional tips for a smooth and productive conference call experience. Happy conferencing!