Taking attendance is a critical aspect of any meeting or classroom setting, and it can become particularly demanding when conducted online. Nevertheless, by employing the appropriate strategies and tools, managing attendance effortlessly on Zoom is achievable. Below are several suggestions to assist you in beginning.
Preparation
Before you begin your meeting or class, it’s important to prepare for roll call. Make sure you have a list of all the attendees and their names, as well as any other relevant information such as their role in the meeting or class. You can use a spreadsheet or a document to keep track of this information.
Starting Roll Call
Once your meeting or class has started, it’s time to begin roll call. Start by introducing yourself and explaining the purpose of roll call. You can also ask attendees to mute their microphones to reduce background noise.
Calling Names
Begin calling out names one by one, starting with the first name on your list. Ask each person to respond with a simple “here” or “present” when you call their name. If someone doesn’t respond after a few seconds, try calling their name again or asking if they can hear you.
Marking Attendance
As each person responds to roll call, mark them as present on your list. You can use a spreadsheet or document to keep track of attendance, or simply cross off names as they respond. This will help you keep track of who has responded and who hasn’t.
Conclusion
Once you have called out all the names on your list, thank everyone for their attention and remind them to stay muted until it’s time to speak. You can also ask if anyone has any questions or concerns before moving on with the meeting or class.
Follow-Up
After the meeting or class, be sure to follow up with anyone who didn’t respond to roll call. This could be a sign that they were unable to attend or had technical difficulties. Reach out to them and ask if everything is okay.
In conclusion, doing roll call on Zoom can be a simple and effective way to keep track of attendance and ensure that everyone is present and engaged. By following these tips, you can make roll call a breeze even in a remote setting.