WebEx stands out as a widely used platform for video conferencing, enabling users to organize meetings and work jointly with colleagues. Among its capabilities is the option to set up breakout rooms, perfect for facilitating discussions or brainstorming in smaller groups. This article will guide you on how to allocate breakout rooms in WebEx.
Step 1: Start a Meeting
To begin with, you need to start a meeting on WebEx. Once the meeting is started, you can proceed to create breakout rooms.
Step 2: Create Breakout Rooms
To create breakout rooms, click on the “Breakout Rooms” button in the toolbar at the bottom of the screen. This will open a panel where you can create new breakout rooms.
Create New Breakout Room
- Click on the “Create New Breakout Room” button to create a new breakout room.
- Enter a name for the breakout room in the “Name” field.
- Select the number of participants you want to assign to the breakout room in the “Participants” field.
- Click on the “Create” button to create the breakout room.
Assign Participants to Breakout Rooms
Once you have created the breakout rooms, you can assign participants to them. To do this, click on the “Breakout Rooms” button in the toolbar at the bottom of the screen.
- Click on the “Assign Participants” button to open a panel where you can assign participants to breakout rooms.
- Select the participants you want to assign to a breakout room by clicking on their names in the “Participants” column.
- Drag and drop the selected participants into the desired breakout room in the “Breakout Rooms” column.
- Click on the “Assign” button to assign the selected participants to the chosen breakout room.
Step 3: Start Breakout Sessions
Once you have assigned participants to breakout rooms, you can start the breakout sessions. To do this, click on the “Breakout Rooms” button in the toolbar at the bottom of the screen.
- Click on the “Start Breakout Sessions” button to open a panel where you can start the breakout sessions.
- Select the breakout rooms you want to start by clicking on their names in the “Breakout Rooms” column.
- Click on the “Start” button to start the selected breakout sessions.
Step 4: Monitor Breakout Sessions
While the breakout sessions are in progress, you can monitor them by clicking on the “Breakout Rooms” button in the toolbar at the bottom of the screen.
- Click on the “Monitor Breakout Sessions” button to open a panel where you can monitor the breakout sessions.
- Select the breakout rooms you want to monitor by clicking on their names in the “Breakout Rooms” column.
- Click on the “Monitor” button to start monitoring the selected breakout sessions.
Step 5: End Breakout Sessions
Once the breakout sessions are complete, you can end them by clicking on the “Breakout Rooms” button in the toolbar at the bottom of the screen.
- Click on the “End Breakout Sessions” button to open a panel where you can end the breakout sessions.
- Select the breakout rooms you want to end by clicking on their names in the “Breakout Rooms” column.
- Click on the “End” button to end the selected breakout sessions.
Conclusion
In conclusion, assigning breakout rooms in WebEx is a simple process that can be done by following the steps outlined in this article. By creating breakout rooms and assigning participants to them, you can facilitate small group discussions and brainstorming sessions during your meetings on WebEx.