Microsoft Teams serves as an effective platform for team collaboration, enabling you to interact with your coworkers and team members instantly. Nevertheless, there may be instances when it’s necessary to bring someone from outside your organization into a meeting or discussion. This guide will walk you through the steps to invite an external participant to join a Microsoft Teams meeting or conversation.
Step 1: Open Microsoft Teams
To begin with, open Microsoft Teams and log in to your account. Once you are logged in, you will see a list of teams and channels that you are a part of.
Step 2: Create a Meeting or Conversation
If you want to invite someone outside your organization to join a meeting or conversation, you need to create one first. To do this, click on the “Meet now” button in the top right corner of the screen. This will open a new meeting window where you can add participants.
Step 3: Add Participants
In the meeting window, you will see a box where you can enter the email addresses or phone numbers of the people you want to invite. If you are inviting someone outside your organization, make sure to enter their email address in the correct format. For example, if you are inviting someone from Gmail, you should enter their email address as “username@gmail.com”.
Step 4: Send Invitation
Once you have added all the participants you want to invite, click on the “Send” button to send out the invitation. The invited participants will receive an email with a link to join the meeting or conversation.
Step 5: Join the Meeting or Conversation
When it’s time for the meeting or conversation, click on the “Join” button in the invitation email. This will take you to the Microsoft Teams app where you can join the meeting or conversation.
Conclusion
Inviting someone outside your organization on Microsoft Teams is a simple process that can be done in just a few steps. By following these steps, you can easily collaborate with people outside your organization and get work done efficiently.