How To Send Zoom Calendar Invite

by

Creating and sending a Zoom calendar invite is a simple way to plan and coordinate meetings with your coworkers or companions. This guide will walk you through the steps of creating and sending a Zoom calendar invite.

Step 1: Open Your Calendar

To start, open your preferred calendar application, such as Google Calendar or Outlook. This is where you will create the event and send out the invitation.

Google Calendar Instructions

  • Log in to your Google account at https://www.google.com/calendar.
  • Click on the “Create” button, which is represented by a plus (+) symbol.
  • Enter the necessary details for your meeting, such as the event title, date and time, location (if applicable), and description.
  • Under the “Guests” section, enter the email addresses of the people you want to invite to the Zoom meeting. You can also choose to make the event public or private.
  • Click on the “Add conferencing” drop-down menu and select “Google Meet” or “Zoom.”
  • If you selected Zoom, a pop-up window will appear. Enter your Zoom meeting details, such as the meeting ID, passcode (if applicable), and any additional information.
  • Click on the “Save” button to create the event and send out the invitations to your guests.

Outlook Instructions

  • Open Microsoft Outlook and click on the “Calendar” tab in the bottom left corner of the screen.
  • Click on the “New Event” button, which is represented by a plus (+) symbol.
  • Enter the necessary details for your meeting, such as the event title, date and time, location (if applicable), and description.
  • Under the “Guests” section, enter the email addresses of the people you want to invite to the Zoom meeting. You can also choose to make the event public or private.
  • Click on the “Add Skype Meeting” button to add a Zoom conferencing link to your invitation.
  • Enter your Zoom meeting details, such as the meeting ID and passcode (if applicable), and any additional information.
  • Click on the “Save & Close” button to create the event and send out the invitations to your guests.

Step 2: Review and Send Invitation

Once you have created the event in your calendar application, review the details to ensure everything is correct. If everything looks good, click on the “Send” button to send out the invitations to your guests.

Step 3: Join the Meeting

On the day of the meeting, open your calendar event and click on the Zoom conferencing link. This will take you directly to the Zoom meeting room. You can also join the meeting by opening the Zoom application and entering the meeting ID and passcode provided in the invitation.

Conclusion

Sending a Zoom calendar invite is a simple process that can save you time and make it easier to organize meetings with your colleagues or friends. By following these steps, you can create and send out invitations in just a few minutes.