In today’s world of technology, it is often necessary to send large files or multiple documents. One convenient way to do so is by compressing them into a single zip folder and then sending it through email. This guide will show you how to zip a file and send it via Gmail.
How to Zip a File
Zipping a file or a group of files reduces their size and bundles them into a single file. This process is very easy and can be done in just a few steps.
On Windows:
1. Select all the files you want to zip (you can do this by clicking and dragging a box over the files, or holding down the CTRL key and clicking on each file individually).
2. Right-click on one of the selected files.
3. Go down to the option that says ‘Send to’.
4. In the side menu that opens, click ‘Compressed (zipped) folder’.
On Mac:
1. Select all the files you want to zip.
2. Right-click (or control-click) on the selected files.
3. In the menu that appears, click ‘Compress X items’, where X is the number of selected items. This will create a file named ‘Archive.zip’.
Now that the file is zipped, it’s ready to be sent.
How to Send a Zipped File via Gmail
Sending a zipped file via Gmail is just as easy as zipping the file. Below are the steps you need to follow:
1. Open Gmail and click on ‘Compose’ to start a new email.
2. In the ‘To’ field, enter the recipient’s email address.
3. Enter the subject and body of the email as usual.
4. Click on the ‘Attach files‘ icon (it looks like a paperclip) at the bottom of the compose window.
5. Navigate to the location of your zipped file, click on it, and then click ‘Open‘.
6. Once the file has uploaded, click ‘Send‘.
And there you have it! Your zipped file has been sent via Gmail. Remember, the maximum file size that you can send via Gmail is 25MB. If your zipped file is larger than 25MB, you will need to use Google Drive to send it.