Being a busy professional, I regularly face the challenge of needing to fax documents without having a fax machine at my disposal. Fortunately, technological progress has made it possible for me to fax documents straight from my email through RingCentral. In this article, I will walk you through the detailed steps on how to use RingCentral to fax from your email.
Step 1: Sign up for RingCentral
The first step is to sign up for a RingCentral account if you don’t already have one. You can visit their website at www.ringcentral.com and choose a plan that suits your needs. Once you have signed up and logged in, you can proceed to the next step.
Step 2: Compose a new email
Open your email client or provider and create a new email. In the recipient field, enter the fax number of the recipient. Instead of entering an email address, use the following format: faxnumber@rcfax.com. Make sure to replace “faxnumber” with the actual fax number of the recipient, including the country code and area code if applicable.
Step 3: Attach the document
Attach the document you want to fax to the email. RingCentral supports a wide range of file formats, including PDF, Word documents, Excel spreadsheets, and image files. Make sure the document is in a format that is compatible with RingCentral.
Step 4: Add a cover page (optional)
If you wish to include a cover page with your fax, you can add it as the body of the email. This is useful for providing additional information or instructions to the recipient. Simply type your cover page text in the body of the email, just like you would in a regular email.
Step 5: Review and send
Take a moment to review the recipient’s fax number, the attached document, and any cover page text you have included. Make sure everything is correct and then click the “Send” button to send your fax. RingCentral will convert your email and attachments into a fax and deliver it to the recipient’s fax machine.
Conclusion
Faxing documents is no longer limited to traditional fax machines. With RingCentral, you can conveniently send faxes directly from your email, saving you time and streamlining your workflow. Whether you work from home or on the go, RingCentral’s email-to-fax feature is a valuable tool to have at your disposal.
So the next time you need to send a fax, give RingCentral a try. You’ll be amazed at how easy and efficient it is to fax from your email.