WebEx is a frequently used software for video conferencing, enabling you to conduct meetings and work together with others from a distance. If you utilize Microsoft Outlook, you have the capability to effortlessly arrange a WebEx meeting directly from your email application. This article will provide you with step-by-step instructions on how to set up a WebEx meeting using Outlook.
Step 1: Open Outlook
To start, open Microsoft Outlook on your computer. Once you have opened Outlook, click on the “Calendar” tab to access your calendar events.
Step 2: Create a New Event
In the Calendar section, click on the “New Event” button located in the top left corner of the screen. This will open up a new event window where you can enter all the necessary details for your WebEx meeting.
Step 3: Add WebEx Meeting Information
In the “Subject” field, type in the name of your meeting or the topic that will be discussed. In the “Location” field, enter the URL of your WebEx meeting room. You can find this information by logging into your WebEx account and selecting the meeting you want to join.
Step 4: Add Attendees
In the “Attendees” field, enter the email addresses of the people who will be joining your WebEx meeting. You can also add a message in the “Body” field to provide additional information about the meeting.
Step 5: Save and Send
Once you have entered all the necessary details, click on the “Save & Close” button to save your event. Outlook will automatically generate a meeting invitation email that includes the WebEx meeting information. You can then send this email to your attendees to confirm their attendance.
Conclusion
Setting up a WebEx meeting in Outlook is a simple and efficient way to host remote meetings with colleagues or clients. By following the steps outlined in this article, you can easily create and send meeting invitations that include all the necessary information for your attendees.